News
from OSA - December, 2014
As most of you know, there
are several upcoming exams in the Analyst title series which will be
given in 2015. Assistance in preparing the applications for these
exams and exam training will be offered by OSA at no cost to members.
Non-members
who wish to receive help will have to pay $97.50 for a year membership in OSART, our related professional association. Membership
includes application assistance and admission to the exam training,
as well as regular news and updates from our union.
If
you are already a permanent Administrative Staff Analyst, this
information is not for you. However, you should share it with anyone
who wishes to take these exams.
EXAMS.
A Staff Analyst
Trainee exam was given in 2014. Applications were submitted online
and, for the first time in our title series, the exam itself was
given on the computer at one of DCAS's
two testing centers.
DCAS
has scheduled exams in 2015 for Staff Analyst, Associate Staff
Analyst and Administrative
Staff Analyst. There will only be one Administrative Staff Analyst
exam for all Administrative Staff Analyst levels.
There
are two types of exams - promotional and open-competitive. Although the application process
for all of the exams will be on-line, it is not known at this time if
any or all of the tests themselves will be given as paper-based
exams.
PROMOTIONAL
EXAMS.To take
a promotional exam, you have to be appointed to the lower
title by the time of the test. You have to be appointed Staff Analyst
to take the promotional
Associate Staff Analyst exam, and you have to be appointed Associate
Staff Analyst
to take the Administrative Staff Analyst exam. You cannot be a
provisional Staff or Associate Staff Analyst. You do not need any
required years of experience. If you became a permanent Staff Analyst
or Associate Staff Analyst before the requirement for a college
degree for Analyst titles was introduced in 2006, you are still
eligible.
A
promotional exam list is prepared for each agency's candidates only.
If you move to another agency before the list is published, you
should be on the new agency's promotional list. If you change
agencies after the list is published, DCAS will move your name to the
new agency's promotional list.
OPEN-COMPETITIVE
EXAMS.Everyone and anyone is eligible to take an open-competitive
exam if they fulfill the education and experience requirements for
that title. For Staff Analyst, you need a college degree and 2 years
experience, for Associate Staff Analyst, a college degree and 3 years
experience, and for Administrative Staff Analyst, a college degree
and 4 years experience, including 18 months in a supervisory role.
STAFF
ANALYST.There will be an open-competitive exam. There is no
promotional exam for Staff Analyst, because there is no permanent
Staff Analyst Trainee. Even though you are appointed Staff Analyst
Trainee from a list, you are not considered permanent. You are
considered probationary until the two year probationary period is
completed, and then are promoted to permanent Staff Analyst.
Only this way, or being appointed
from the open-competitive Staff Analyst exam list, can you become a
permanent Staff Analyst. Remember that a provisional Staff
Analyst Trainee can never become a permanent Staff Analyst no matter
how long he or she is a provisional Staff Analyst Trainee.
ASSOCIATE
STAFF ANALYST AND ADMINISTRATIVE STAFF ANALYST.There will be
both promotional and open-competitive exams for each title.
PURE
PROVISIONALS.Those of you who have never taken or passed a
competitive exam should apply for and take ALL of the
open-competitive exams. The last Staff and Associate Staff Analyst
exams had the same first 60 questions, with 20 additional questions
on the Associate Staff Analyst exam. The Staff and Associate exams
may not be constructed the same way this time. However, we do know
that the Administrative Staff Analyst exam will be a separate exam
given at a different time.
HHC
MEMBERS AND THOSE IN OTHER THAN STAFF ANALYST TITLES.The open
competitive exams are available to you. Since HHC does not have
employees in the Analyst titles, you would have to move to a city
agency when you are appointed. Unfortunately, your time with HHC
would NOT be credited as city service. Your pension would not
be disrupted. Which exams you would take would be based upon your
current salary. With a large increase in salary, it may be worth it.
PERMANENT
STAFF AND ASSOCIATE STAFF ANALYSTS are eligible to take the
promotional exam for the next higher title. In addition, to
open your options for appointment, you SHOULD also take the
open-competitive version of any exam for which you are eligible. In
other words, permanent Associate Staff Analysts should take both the
promotional and open-competitive Administrative Staff Analyst exams.
Permanent
Staff Analysts should take both the promotional and open-competitive
Associate Staff Analyst exams and the open-competitive
Administrative exam. There have been instances when some agencies
have refused to promote everyone on their promotional list.
Remember, not all of your supervisors and administrators will be the
same at the time when the lists are published.
IF
YOU ARE ON THE CURRENT STAFF OR ASSOCIATE STAFF ANALYST LIST, SHOULD
YOU APPLY FOR AND TAKE THE NEW EXAMS...OR NOT.
This, of course, depends on the stars
and the moon.
The current Staff Analyst list will expire 7/11/16, and the current
Associate Staff Analyst list
will expire
3/27/16. Will the new
Staff and Associate Staff Analyst exams be
published before those date and will the lists die before
their expiration dates? Will you be appointed before the
applications for the new
exams in February, or will you be appointed before the tests
themselves which will likely be given sometime in June?
As
an Analyst, only the facts will tell you... or will they? The
current list was established 7/11/12. There were 1209 candidates on
the Staff Analyst list. To date, 189 candidates have been appointed.
The list has been called to #815. Agencies are calling the 25-30
candidates that are still on the list up to that number.
The
Associate Staff Analyst list had 2197 candidates, of which 668
candidates have been appointed to date. The list has been called to
#1147. Agencies are still calling the 40-45 candidates that are
still on the list up to that number.
The
lists have been active about 2.5 years and have
1.5 years to go. The Staff Analyst list has over
400 candidates left. The Associate Analyst list has about half the
candidates left. Will they reach your number?
When
the Staff Analyst Trainee application and exam occurred
earlier in 2014, the same questions had to be answered. Will they
reach your number? Maybe, by the time the SAT list is published
(hopefully, next year), you will have been appointed from the
current Staff or Associate list and won't need the SAT appointment.
The
same situation is true for the Staff and Associate Staff Analyst
exams. The MANTRA for a city employee is NEVER LET AN
OPPORTUNITY PASS YOU BY. Completing an application doesn't mean
that you have to take the test. Taking the test doesn't mean that
you have to respond to a hiring pool for appointment.
The
best part about the upcoming exams is that there is an
open-competitive Administrative Staff Analyst exam available.
Everyone eligible should take this exam. The requirements are 4
years as an analyst including 18 months in a supervisory
position.
The
Staff and Associate Staff Analyst exams may be the same exam,
with extra questions for the ASA, as it was last time, but we simply
don't know. You may not qualify or do well on
the Administrative exam, therefore having backup lists can't hurt.
So,
we are back to the million dollar question. Should you take the
Staff and/or the Associate Staff Analyst test? If you are near the
end of either list, say near 950 on the
Staff Analyst list, or near 1300 on the Associate Staff Analyst
list, it couldn't hurt. The training materials are basically the
same as before. They will be on the union's web
site by FEBRUARY.
The
more tests you take, the better you become at taking tests.
APPLICATIONS.Applications will be filed online at nyc.gov/dcas, under the
View Exam Schedule subsection.
The
applications for these exams will not be available online until
their filing dates. At present, you can view the tentative Fiscal
Year 2015 Exam Schedule in the View Exam
Schedule subsection. The Administrative Staff
Analyst filing and the Staff and Associate Staff Analyst filing
dates are scheduled for February. This is subject to change.
As
was the case with the Staff Analyst Trainee online application, you
will have to choose a number of tasks from a list supplied by DCAS
that, when considered together, describe all of the work experience
that qualifies you for the exam. The experience you provide in the
application has to add up to the number of years of experience DCAS
requires for each title. If you worked at each task for 1 year,
that's easy. But, if you worked at some tasks
for less than 1 year, you will have to identify other tasks that
will equal the required time. If you work at some tasks only 50% of
the time, you will have to identify other tasks that total 100% of
the day. It is a bit complicated but as an analyst it shouldn't be
that difficult.
As noted in the opening of this letter, the union will provide
assistance in the application process for free to OSA members.
Non-members will have to pay $97.50. You will need to make an
appointment and come to the OSA office when the application
process opens.The weekly OSA hotline 212-330-8833 and the
weekly newsline page of this website will have information about the help we are offering, starting
in January.
TRAINING.OSA has been providing training for exams since the 1970's. Our
curriculum comes directly from each exam's Notice of Examination
(NOE). As soon as the test makers state the areas to be
tested, our Education Department begins to accumulate study
materials covering those topics.
For
many years, this resulted in OSA producing a thick print study
guide. At first, we copied hundreds of papers for each topic and
collated them at the training site and handed them out. Then, we
collated them at the office and handed them out at the training
sessions. In recent years, most students have preferred that we
place the materials on our web site for your use. Those materials,
plus instruction given at the training sessions, constitute our
attempt to prepare our members for the exams. There are also DVDs of
prior training sessions available for purchase.
Analysts
have been doing the same jobs for the city forever. They work in
BUDGET, CONTRACTS, PERSONNEL, LABOR RELATIONS,
MANAGEMENT/SUPERVISION, and perform ORGANIZATIONAL RESEARCH.
OSA
provides training in these subjects, along with sessions for
STATISTICS, MATH, COMMUNICATION, GRAMMAR, AND TEST TAKING
TECHNIQUES.OSA has been training in these topics since the
beginning of Analyst series exams.
For
the Administrative Staff Analyst exam we will also offer IN
BASKET TRAINING. What, you might ask, is that? On the last Admin
exam, DCAS tested candidates' ability to
delegate and manage, in part, by providing memos and materials and
asking candidates to prioritize tasks and delegate them
appropriately. A separate reference booklet contained these and
other materials. Therefore, we will train you in how to handle this
type of material, should it be on the exam.
Will
the upcoming exam include similar material? DCAS is keeping
information about all of the exams very close
to the vest.
While
some things change, as the saying goes, the
more things change, the more they stay the same.
There are new management theories and new evaluation techniques.
Personnel orders are added and deleted. Budget dates change, and
contract limits are added and changed. Of course, statistics, math,
grammar and test taking techniques do not change.
The
union training covers one topic a week for 8 weeks Monday through
Friday, or two topics per weekend day, Saturday or Sunday,
for 4 weeks. You choose a day of the week and come once a week
for 8 weeks or a weekend day and come once a week for 4 weeks.
Depending upon how many sign up for the training there may be a
second set of weeknight training for 8 weeks. However, since the
Administrative Staff Analyst exam will be given ahead of the Staff
and Associate Staff Analyst exams, those taking the Administrative
exam will have priority for the first training set.
The
forms for our related professional association OSART and the
training schedule and sign up will be available on the OSA website
starting in January. Training materials will be posted on the
website starting in February.
ADDENDUM
- 6.1.9s.
Those provisionals who have a permanent leave line may be able to
exchange the permanent title to an Analyst title. Which Analyst
title that would be would depend on the salary range of the
permanent title. This exchange is called a 6.1.9 which is the rule number in the Rules and Regulations of the
Department of Citywide Administrative Services.
If you are able to become a Staff Analyst, you would be eligible for
the promotional Associate Staff Analyst exam, and if you exchanged
your permanent title to an Associate Staff Analyst, you would
automatically be eligible to take the promotional Administrative
Staff Analyst exam.
Everyone is eligible for any open-competitive exam. But, you have to qualify
with the necessary years of experience.
Please
discuss this with your human resources section. Many of you have
received information about this.
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