Civil Service Exams Open For Filing
The current list of monthly open competitive and promotional exams open for filing can be reached by clicking this link. The complete list of exams for the entire fiscal year can be obtained at the following link: Civil Service Exam Schedule For The Fiscal Year
Note 7/1/22: DCAS has just issued the exam schedule for the Fiscal Year starting July 1st. As you will note, several OSA-represented titles will be eligible to file for exams this year: Staff Analyst and Associate Supervisor of School Security (in May, 2023) and Staff Analyst Trainee in June, 2023). Actual exam dates are not available yet. For many of these exams, if not all, OSA will likely be providing training classes. Check this page and the weekly newsline page periodically for upates.
The Wonderful World of Civil Service Seminar
OSA Executive Director Sheila Gorsky has recorded the following presentation covering a range of issues about civil service rules, regulations and procedures. You can watch it on YouTube at the following link:
In addition, we post various materials that Sheila refers to in her presentation. Please review them and, if you have questions, submit them via the email address seminars@osaunion.org. Please note in the subject of your email "Civil Service Question."
Administrative Staff Analyst Exam List Seminar
OSA Executive Director Sheila Gorsky and Assistant General Counsel Nora Sullivan provide an overview of list procedures, salaries and longevities for those on the newly released promotional and open competitive Administrative Staff Analyst lists and answer member questions:
Latest Exam Updates - A Summary
Administrative Tests and Measurement Specialist
The Department of Citywide Administrative Services scheduled a Qualified Incumbent Examination for employees provisionally employed in the title of Administrative Tests and Measurement Specialist. The exam opened for filing on August 25, 2021 and closed on September 8, 2021. The minimum qualifications and procedure for applying can be found on the notice of exam which you can download at the following link:
Administrative Tests and Measurement Specialist Notice of Exam (Qualified Incumbent Exam No. 2224)
Administrative Staff Analyst
Open Competitive Administrative Staff Analyst List From Exam #9058 In List Order
Open Competitive Administrative Staff Analyst List From Exam #9058 In Alphabetical Order
Promotional Administrative Staff Analyst Exam No. 9536 By Agency and Score
Please let Sheila Gorsky at the union office know when your agency starts calling from the promotional or open competitive list. If you find yourself on the promotional list of the wrong agency because you moved from one agency to another, you should email DCAS at LMACCSCAppeals@dcas.nyc.gov and explain which agency list you are on and which you should be on and why. Please call Sheila at the union office and let her know your situation and that you have sent the email.
Associate Staff Analyst
Open Competitive Associate Staff Analyst Exam No. 9061 Score Order
Open Competitive Associate Staff Analyst Exam No. 9061 Alphabetical Order
Promotional Associate Staff Analyst Exam No. 9537 By Agency and Score
DCAS has certified the list to all agencies and you should let Sheila Gorsky at the union office know when your agency starts calling from the promotional list. If you find yourself on the promotional list of the wrong agency because you moved from one agency to another, you should email DCAS at LMACCSCAppeals@dcas.nyc.gov and explain which agency list you are on and which you should be on and why. Please call Sheila Gorsky at the union office and let her know your situation and that you have sent the email.
Health Services Manager
Health Services Manager List No. 0104 in Alphabetical Order
Health Services Manager List No. 0104 in List Number Order
Administrative Community Relations Specialist
ACRS List - Alphabetical Order
DCAS postponed the Administrative Staff Analyst exam originally scheduled for October, 2019 to February 10, 2020. The previous list from Admin Staff Analyst Exam 5011 has now expired.
Open Competitive Administrative Staff Analyst List From Exam #9058 In List Order
Open Competitive Administrative Staff Analyst List From Exam #9058 In Alphabetical Order
Promotional Administrative Staff Analyst Exam No. 9536 By Agency and Score
Please let Sheila Gorsky at the union office know when your agency starts calling from the promotional list. If you find yourself on the promotional list of the wrong agency because you moved from one agency to another, you should email DCAS at LMACCSCAppeals@dcas.nyc.gov and explain which agency list you are on and which you should be on and why. Please call Sheila at the union office and let her know your situation and that you have sent the email.
You can download the Notice of Exam for the 2020 exams at the links below:
Administrative Staff Analyst - Open Competitive - Exam No. 9058
Administrative Staff Analyst - Promotional - Exam No. 9536
DCAS held a multiple choice Associate Staff Analyst exam in mid-September of 2019.
As of September 15, 2021, DCAS established the list for Promotional Associate Staff Analyst from Exam #9537. You can see the new list for Promotional Associate Staff Analyst at this link:
Promotional Associate Staff Analyst Exam No. 9537 By Agency And Score
Please let OSA Executive Director Sheila Gorsky know if your agency starts appointing from the promotional or open competitive list. If you find yourself on the promotional list of the wrong agency because you moved from one agency to another, you should email DCAS at LMACCSCAppeals@dcas.nyc.gov and explain which agency list you are on and which you should be on and why. Please call Sheila at the union office and let her know your situation and that you have sent the email.
As of December 22, 2021, DCAS established the list for Open Competitive Associate Staff Analyst. You can find the lists at these links:
Open Competitive Associate Staff Analyst Exam No. 9061 Score Order
Open Competitive Associate Staff Analyst Exam No. 9061 Alphabetical Order
You can also download the Notice of Exam for the 2019 ASA exams at the links below:
Associate Staff Analyst - Open Competitive - Exam No. 9061
Associate Staff Analyst - Promotional - Exam No. 9537
There is an active list from Exam 6047 which has been extended until 5/24/2022. Forty-five (45) eligibles remain on the list. A pending list from Exam 0104, which was given in July of 2019, was published on 2/17/21. That list is to be established when List 6047 expires or when the active list is exhausted.
You can download the Notice of Exam for the 2019 Health Services Manager exam at the links below:
Health Services Manager - Open Competitive - Exam No. 0104
The pending list from exam 0104 has been published but not yet established. We post that list at the links below:
Health Services Manager List No. 0104 in Alphabetical Order
Health Services Manager List No. 0104 in List Number Order
2018 Staff Analyst Exam
2018 Staff Analyst Notice of Exam
The Department of Citywide Administrative Services established a 2,152-name list for Staff Analyst on June 12, 2019.
You can download the complete 2018 Staff Analyst list in alphabetical order at the link below:
Staff Analyst Exam 9008 List - Alphabetical Order
You can download the complete 2018 Staff Analyst list in numerical order at the link below:
Staff Analyst Exam 9008 List - Numerical Order
Below is the current job description for Staff Analyst.
Staff Analyst Job Description
Staff Analyst Trainee Notice of Exam
In July of 2019, DCAS established a Staff Analyst Trainee list from the exam given in July 2018. You can download the SAT list in numeric and alphabetical order at the following two links:
Staff Analyst Trainee List Exam 8031 - Alphabetical Order
Staff Analyst Trainee List Exam 8031 - Numeric Order
Below is the current job description for Staff Analyst Trainee.
Staff Analyst Trainee Job Description
DCAS held exam number 1120 for ACRS in July of 2020. The list from Exam 1120 has been published as of September 29, 2021. The lists can be found at these links:
For archival purposes, here's information about the prior ACRS exam list, which has now expired:
DCAS held exam number 7011 for Administrative Community Relations Specialist in November, 2016. The exam was an education and experience test and OSA offered help to candidates in filing for the exam. You can find the Notice of Exam at the link below:
In September of 2017, DCAS established the list for the exam. We post the list below in both score and alphabetical order:
ACRS Exam 7011 List in Score Order
ACRS Exam 7011 List in Alpha Order
The active list from Exam 7011 expired on 9/29/21.
Lists For the 2015 Administrative Staff Analyst exam
As of August 17, 2016, DCAS made public the Open Competitive Administrative Staff Analyst list for exam number 5011 given in late June 2015. We post the list below in score and alphabetical order:
OC Administrative Staff Analyst List Exam No. 5011 Score Order
OC Administrative Staff Analyst List Exam No. 5011 Alphabetical Order
Training Materials For the time being, we are leaving the training materials on this page from the most recent Analyst Series Exam Training Course. When we next conduct a training class for these exams, this section will be updated.
The OSA Study Guide that follows includes many practice tests, as well as the "Reference Booklets" given out at some of the previous exams.
The remainder of the Study Guide on this page is divided into the training topics of Management and Supervision, Personnel, Operations Research, Statistics, Budget and Contracts, Communication and Grammar, Math, Training and Test Taking Techniques, Employee Counseling and Conflict Resolution, and In-Basket Orientation.
Please note that much of this information has been used in previous training classes and, as a result, may have page numbers on some of the articles. Please disregard the fact that the numbering may not be sequential and you may appear to be missing some pages. Some materials were no longer relevant and we have not included them.
Most topics begin with a section for the curriculum and/or Powerpoint presentations the trainers will be using in the classroom, followed by questions and then individual articles.
THERE IS A MASSIVE AMOUNT OF INFORMATION AVAILABLE HERE. YOU ARE NOT REQUIRED TO BRING ALL OF IT TO EACH OF THE TRAINING SESSIONS, JUST THE POWERPOINT SLIDES OR CURRICULUM FOR EACH CLASS. IF YOU HAVE QUESTIONS ABOUT A PARTICULAR CLASS TOPIC, YOU MAY WANT TO BRING SOME OF THE MATERIALS FOR THAT SESSION TO THE CLASS.
Training Schedule
The schedule of classes you can download at the link below outlines the topics and the days and times that the training will take place.We recently revised the order of the classes, so be sure the copy you print out says "Revised Version 6-24-19" on the bottom of each page.
The evening weeknight training sessions take place once a week (on the same day each week) Mondays, Tuesdays, Wednesdays, Thursdays and Fridays from July 1, 2019 through August 23, 2019 for the Associate Staff Analyst training and from July 1, 2019 through September 6, 2019 for the Administrative Staff Analyst training from 6pm to 9pm with registration starting at 5:30pm.
The Saturday and Sunday weekend training will be conducted from July 6th and 7th through July 27th and 28th for the ASA training and from July 6th and 7th through August 3rd and 4th for Admin Staff Analyst training. The weekend sessions begin at 8:30am for registration and run from 9am to 4pm. There will be a one hour lunch break from 12 noon to 1pm. Two topics will be covered each weekend day.
There are several restaurants in the area or you can bring your own lunch.
You will be assigned a seat when you arrive for the first training class session. Please go to the same place each week. The desks are arranged in groups. The members of your group are your "training buddies." You should attempt to keep in contact with each other by sharing your telephone numbers, in case you need assistance or plan to study together.
Please be sure to bring your original training class registration form with you to your class sessions. It will serve as your "admission ticket."
OSA STUDY GUIDE
1. Management & Supervision
2. Personnel
3. Operations Research
4. Statistics
5. Budget & Contracts
6. Communication and Grammar
COMMUNICATION
GRAMMAR
7. Math
8. Training & Test Taking Techniques
TRAINING
TEST TAKING TECHNIQUES 9. Interpersonal Skills & Conflict Management
10. In-Basket Orientation
Fair Use Notice
This page contains copyrighted material the use of which has not always been specifically authorized by the copyright owner. We are making such material available for educational purposes and to advance understanding of public policy issues. We believe this constitutes a 'fair use' of any such copyrighted material as provided for in section 107 of the US Copyright Law. In accordance with Title 17 U.S.C. Section 107, the material on this page is distributed without profit to those who have expressed a prior interest in receiving the included information for research and educational purposes.
For more information go to: www.law.cornell.edu/uscode/17/107.shtml.
If you wish to use copyrighted material from this page for purposes of your own that go beyond 'fair use', you must obtain permission from the copyright owner.
Some Tips and Rules For the Open Competitive Admin, ASA and SA Lists
Candidates may be called to pools at multiple agencies, since these are citywide open competitive lists which will be given to every agency that has a provisional Administrative, Associate or Staff Analyst, not simply the agency you are presently serving in (assuming you are a City employee already).
Your list number is very important. Agencies cannot simply appoint whomever they want, whenever they want. They must, by law, proceed in number order while making appointments.
Some words about the "One-In-Three Rule." An agency does not have to appoint every successful candidate. When the agency "considers" candidates whose list numbers are #1, 2 and 3 for the first job, the agency can select the best of the "one-in-three."
If the agency gives that first appointment to the candidate whose list number is list #1, numbers 2 and 3 are marked "CNS" or considered but not selected. If a second job is available, list #s 2, 3, and 4 must be considered. If #2 is chosen, #3 has been considered but not selected twice and #4, once.
When a third position is offered, #3, 4 and 5 are considered, but if the job goes to candidate #4, candidate #3 has been considered but not selected three times. His or her name is removed from the list for any future consideration. The agency can (but does not have to) grant a candidate's written request for later restoration to the list. On the other hand, you remain eligible to be called from the list at all other City agencies.
If you are presently a City employee, you need to ask your agency if they have received the certified Administrative or Associate Staff Analyst list from DCAS, if they will reach your number, and whether you will be appointed.
If you receive a notice from another agency inviting you to a hiring pool, you need to tell your agency immediately. If they choose to, they will give you a "DP-72" form to take to the hiring pool at the other agency. The other agency will appoint you for your agency. Agencies help each other in this way all the time, but your agency must approve the appointment by providing the "DP-72" form. Give the form to the personnel at the hiring pool when you arrive. If they reach your number, they will give you papers to return to your agency. You can read more about DP-72 forms by downloading the memo from Michael Schady at this link:
Appointment to a permanent civil service title via a DP 72 Form
If you are called to a pool by your agency or another agency, never decline a job offer. Let them decline you. If you decline a job, you will be removed from the list for every agency and you will have to write to DCAS to restore you. They can only restore you to the list three times. If the agency declines you, you remain on the overall list, but will not be called by that particular agency again. You may, however, write to Human Resources at that agency and ask to be restored to the list for that particular agency.
If you are invited and do not go to a pool or call and tell them you will not be coming, either in your agency or another agency, you will be considered an "FTR" or Failure to Report. You will be taken off the list for every agency and will be forced to write DCAS for restoration to the list - which can only be done three times.
Sometimes, you will have no choice but to FTR at an agency, because agencies sometimes call the list on the same date and at the same time. You will be forced in those cases to choose which pool to attend. If you are appointed at the pool you do attend, you don't need to do anything. If you are declined by the agency whose pool you attended, the FTR in the other agency you did not attend will mean you are removed from the list and you will need to write to DCAS for restoration to the list.
If you are in another higher provisional title (other than Associate Staff Analyst or Staff Analyst - depending on which list you are on), you will remain in your current position at your current salary and become a probationary Associate Staff Analyst (on leave) or probationary Staff Analyst (on leave). After your year's probation as an ASA or SA, you will become a permanent Associate Staff Analyst (on leave) or Staff Analyst (on leave). You will be, what is called "turned over."
OSA normally seeks to monitor the "calling of the list." If you receive a notice calling you to a pool, contact OSA Executive Director Sheila Gorsky at (212) 686-1229. Occasionally, candidates know about a hiring pool before the union does.
If you are not currently an OSA member, we look forward to welcoming you into the union. And, if you are not currently a member of OSA, please call the union office at (212) 686-1229 and let us know how to communicate with you so that we can provide assistance as the list is moved.
Some Tips and Rules For the Staff Analyst Trainee List
Candidates may be called to pools at multiple agencies, since this is a citywide open competitive list.
Your list number is very important. Agencies cannot simply appoint whomever they want, whenever they want. They must, by law, proceed in number order while making appointments.
Some words about the "One-In-Three Rule." An agency does not have to appoint every successful candidate. When the agency "considers" candidates whose list numbers are #1, 2 and 3 for the first job, the agency can select the best of the "one-in-three."
If the agency gives that first appointment to the candidate whose list number is list #1, numbers 2 and 3 are marked "CNS" or considered but not selected. If a second job is available, list #s 2, 3, and 4 must be considered. If #2 is chosen, #3 has been considered but not selected twice and #4, once.
When a third position is offered, #3, 4 and 5 are considered, but if the job goes to candidate #4, candidate #3 has been considered but not selected three times. His or her name is removed from the list for any future consideration. The agency can (but does not have to) grant a candidate's written request for later restoration to the list. On the other hand, you remain eligible to be called from the list at all other City agencies.
If you are presently a City employee, you need to ask your agency if they have received the certified Associate Staff Analyst list from DCAS, if they will reach your number, and whether you will be appointed.
If you receive a notice from another agency inviting you to a hiring pool, you need to tell your agency immediately. If they choose to, they will give you a "DP-72" form to take to the hiring pool at the other agency. The other agency will appoint you for your agency. Agencies help each other in this way all the time, but your agency must approve the appointment by providing the "DP-72" form. Give the form to the personnel at the hiring pool when you arrive. If they reach your number, they will give you papers to return to your agency. You can read more about DP-72 forms by downloading the memo from Michael Schady at this link:
Appointment to a permanent civil service title via a DP 72 Form
If you are called to a pool by your agency or another agency, never decline a job offer. Let them decline you. If you decline a job, you will be removed from the list for every agency and you will have to write to DCAS to restore you. They can only restore you to the list three times. If the agency declines you, you remain on the overall list, but will not be called by that particular agency again. You may, however, write to Human Resources at that agency and ask to be restored to the list for that particular agency.
If you are invited and do not go to a pool or call and tell them you will not be coming, either in your agency or another agency, you will be considered an "FTR" or Failure to Report. You will be taken off the list for every agency and will be forced to write DCAS for restoration to the list - which can only be done three times.
Sometimes, you will have no choice but to FTR at an agency, because agencies sometimes call the list on the same date and at the same time. You will be forced in those cases to choose which pool to attend. If you are appointed at the pool you do attend, you don't need to do anything. If you are declined by the agency whose pool you attended, the FTR in the other agency you did not attend will mean you are removed from the list and you will need to write to DCAS for restoration to the list.
If you are in another higher provisional title, you will remain in your current position at your current salary and become a probationary Staff Analyst Trainee (on leave). After two years, you will become a permanent Staff Analyst (on leave). You will be, what is called "turned over."
OSA normally seeks to monitor the "calling of the list." If you receive a notice calling you to a pool, contact OSA Executive Director Sheila Gorsky at (212) 686-1229. Occasionally, candidates know about a hiring pool before the union does.
If you are not currently an OSA member, we look forward to welcoming you into the union. And, if you are not currently a member of OSA, please call the union office at (212) 686-1229 and let us know how to communicate with you so that we can provide assistance as the list is moved.
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