Civil Service Exams Open For Filing

The current list of monthly open competitive and promotional exams open for filing can be reached by clicking this link.

The complete list of exams for the entire fiscal year can be obtained at the following link:

Civil Service Exam Schedule For The Fiscal Year

2018 Staff Analyst Exam

DCAS intends to hold a multiple choice Staff Analyst exam #9008 starting on Tuesday, November 13, 2018.The filing period opens on August 1 and extends through August 21, 2018. The application filing process is in the form of a computer-based Qualifying Education and Experience Test. Your education and experience will be evaluated online and you will receive immediate tentative results on whether you qualify or not to take the multiple choice exam. You will be required to state your education and to reflect relevant professional experience by selecting tasks chosen from a "Staff Analysis Series Task Inventory."

The Notice of Exam can be found at the link that follows:

2018 Staff Analyst Notice of Exam

The application for the exam can be reached on the DCAS OASYS website during the application period at this link.

Important Note: If you are on the current Staff Analyst Trainee list above list #1,000, you may not be reached by May, 2019, when the current list for SAT expires. You should consider taking the new Staff Analyst exam, if you have two years experience as an analyst.

If you wish to complete the application for the Staff Analyst exam and would like the union’s assistance, please call George at the union office at 212-686-1229. The union will be offering assistance during the filing period.

If you are not currently an OSA member, you will be required to pay $97.50 by money order and complete a form to become a member of our related professional association, OSART, which you can download at the link below:

OSART Application Form

Please call for further information and directions. Please note: if you have already joined OSART prior to the recent SAT exam, you do not have to pay the OSART membership fee again.

The union will be providing an eight week training course for the Staff Analyst exam during September and October. To sign up for training, complete the enrollment form that you can find at the following link.

2018 Staff Analyst Exam Training Course Registration Form

If you are an OSA member, those classes are free. If you are not presently a member, you can join our related professional association OSART by paying $97.50 for a one year membership and register for the classes as well.

In addition to the in-person training classes, you can purchase DVDs and, while supplies last, VHS tapes of prior training sessions for other Analyst series exams. The material covered is substantially the same as what will be included in the in-person training this time around and offers you the opportunity to review material repeatedly and at your own pace. You can download a coupon to order the DVDs or tapes by clicking this link.

2018 Staff Analyst Trainee Exam

DCAS held Staff Analyst Trainee Exam number 8031 the week starting on Monday, July 9, 2018. The test was given at four DCAS test centers in Manhattan, Brooklyn, Queens and Staten Island. You can find the Notice of Exam at the link that follows:

Staff Analyst Trainee Notice of Exam

Starting the week of April 23rd (but not on Mondays or Thursdays) we offered training classes for the SAT exam. The classes were held Tuesdays, Wednesdays, Fridays, Saturdays and Sundays. For the moment, the information that follows is being left on this website. As soon as we have the outline of the training classes for the Staff Analyst exam being given in November 2018, those materials will be posted on this page.

If you are an OSA member, the training classes are free. If you are not presently a member, you can join our related professional association OSART by paying $97.50 for a one year membership and register for the classes as well.

Download, print out, complete and return the SAT Training Class Registration Form at this link.

If you are not a member, you can download, print out, complete and return the OSART Application Form with a money order for $97.50 and the Course Registration Form.

Staff Analyst Trainee Exam Training Course

OSA's training for the SAT exam will take place from April 23, 2018 through June 15, 2018 at the OSA union office, 220 East 23rd Street, Suite 707, New York City, between Second and Third Avenues. Classes are given on Tuesdays, Wednesdays, and Fridays, once a week for eight weeks or on Saturdays and Sundays, in full weekend days, once a week for four weeks.

The materials you will need for the training course are available further down on this page as individual PDF files which can be downloaded by clicking on each of the relevant links. Please be sure to review the introductory materials about the content of the training classes and the schedule of classes.

You can print a complete list of the training materials on this page by clicking on this link -- List of Training Materials.

In addition to the in-person training classes, you can purchase DVDs and, while supplies last, VHS tapes of prior training sessions for other Analyst series exams. The material covered is substantially the same as what will be included in the in-person training this time around and offers you the opportunity to review material repeatedly and at your own pace. You can download a coupon to order the DVDs or tapes by clicking this link.

Staff Analyst Trainee Job Description

Below is the current job description for Staff Analyst Trainee.

  • Staff Analyst Trainee Job Description

    Training Materials

    The training materials on this page include the information needed for each of the eight weeknight or four weekend day training sessions that are part of OSA's Staff Analyst Trainee exam training course.

  • List of Training Materials

    The OSA Study Guide that follows includes many practice tests, as well as the "Reference Booklets" given out at some of the previous exams.

    The remainder of the Study Guide on this page is divided into the training topics of Budget and Contracts, Communication and Grammar, Math, Management and Supervision, Statistics, Operations Research, Personnel, and Training and Test Taking Techniques.

    Please note that much of this information has been used in previous training classes and, as a result, may have page numbers on some of the articles. Please disregard the fact that the numbering may not be sequential and you may appear to be missing some pages. Some materials were no longer relevant and we have not included them.

    Most topics begin with a section for the Powerpoint presentations the trainers will be using in the classroom, followed by questions and then individual articles.

    There is a massive amount of information available here. You are not required to bring all of it to each of the training sessions, just the powerpoint slides for each class.If you have questions about the class topic, youmay want to bring some of the materials for that session to the class.

    Training Schedule

    The schedule of classes you can download at the link below outlines the topics and the days and times that the training will take place.

  • Schedule of Classes

    The evening weeknight training sessions take place once a week (on the same day each week) Tuesdays, Wednesdays and Fridays from April 23, 2018 through June 15, 2018 from 6pm to 9pm with registration starting at 5:30pm.

    The Saturday and Sunday weekend training will be conducted from April 28th and 29th through May 19th and 20th. The weekend sessions begin at 8:30am for registration and run from 9am to 4pm. There will be a one hour lunch break from 12 noon to 1pm. Two topics will be covered each weekend day.

    There are several restaurants in the area or you can bring your own lunch.

    You will be assigned a seat when you arrive for the first training class session. Please go to the same place each week. The desks are arranged in groups. The members of your group are your "training buddies." You should attempt to keep in contact with each other by sharing your telephone numbers, in case you need assistance or plan to study together.

    Please be sure to bring your original training class registration form with you to your class sessions. It will serve as your "admission ticket."

    OSA STUDY GUIDE

  • OSA Study Guide Cover Sheet

  • Notice Of Exam For Staff Analyst Trainee

  • Staff Analyst Trainee Job Description

  • Probationary Terms for Trainees

  • Course Information and List of Training Materials

  • Schedule of Classes

  • Executive Order 16 and Amendments

  • Sample Test

  • Summary Of And Questions For Personnel

  • Summary Of And Questions For Management Analysis - Operational Research

  • Summary Of And Questions For Budgets

  • Tasks For Personnel

  • Tasks For Budget

  • Tasks For Operational Research

  • Reference Booklet For The Staff Analyst Exam Given in 2004

  • Reference Booklet For The Associate Staff Analyst Exam Given in 2001

    1. Management & Supervision

  • Management & Supervision - Section Cover Sheet

  • Management & Supervision Powerpoint Slides

  • Supervision Questions and Answers

  • What Makes A Leader?

  • A Model Of Team Effectiveness

  • Team Performance Score Card - What To Observe In Groups

  • An Overview Of Leadership Style Research

  • Managing Organizational Change

  • Redirecting Difficult Behavior - Feedback

  • The Role Of The Supervisor - POSDCORB

  • Supervisory/Management Theories

  • Transforming The Practice Of Management

  • What Is Leadership

    2. Personnel

  • Personnel - Section Cover Sheet

  • Personnel Powerpoint Slides

  • Personnel Questions

  • Definitions of Rules and Regulations

  • Recruitment

  • Planned Action Reports

  • Counseling Sessions

  • Managing Conflict

  • Separate Relationship Issues

  • Citywide Absence Control Plan

  • Fair Labor Standards Act (FLSA)

  • Executive Order 16

  • Executive Order 41

  • Executive Order 50

  • Executive Order 21

  • Right To Know - Workplace Safety/Health Related Issues

  • Employee Personnel Files

  • Equal Employment Opportunity

  • Americans With Disabilities Act and Questions & Answers

  • Sexual Harassment

  • Guide to Labor Relations In NYC

    3. Operations Research

  • Operations Research - Section Cover Sheet

  • Operations Research Powerpoint Slides Part One

  • Operations Research Powerpoint Slides Part Two

  • Operations Research Questions

  • Job Analysis

  • Systems Analysis

  • Work Simplification

  • Planned Change And Organizational Development

  • Introduction to PERT/GANTT

  • Flow Chart Symbols

  • Systems

  • Planning and Organizing

  • Quantitative Methods

  • Glossary

    4. Statistics

  • Statistics - Section Cover Sheet

  • Statistics Powerpoint Slides Part 1

  • Statistics Powerpoint Slides Part 2

  • Statistics Questions

  • Statistical Methodologies

  • The Basic Concept of Statistics

    5. Budget & Contracts

  • Budget and Contracts - Section Cover Sheet

  • Budget Powerpoint Slides

  • Contracts Powerpoint Slides

  • Budget Questions

  • Budgeting

  • New York City Budget Process

  • Capital Projects And Budget

  • Glossary Of Budget Terms

  • NYC Organizational Structure

  • PASSPORT - Replacement of Vendex

  • General Provisions

  • Methods of Source Selection

    6. Communication and Grammar

    COMMUNICATION

  • Communication - Section Cover Sheet

  • Communication Powerpoint Slides

  • Communication Questions

  • Communicating

  • Communication Skills

  • Three Ways of Communicating

  • Oral Communication/Feedback

  • Negotiation

  • 7 Keys to Successful Employment Selection Decisions

  • Interviewing Techniques

  • Written Communication

  • Active Listening

    GRAMMAR

  • Grammar - Section Cover Sheet

  • Grammar Curriculum

  • Grammar Hint Of The Week

  • Punctuation Pointers

  • Rules of Usage

    7. Math

  • Math - Section Cover Sheet

  • Basic Math Powerpoint Slides

  • Basic Math Tips

  • Examples With Questions

  • Mathematics Chart

  • Supplementary Materials (Whole Numbers & Their Basic Properties/Decimals, Whole Numbers & Exponents/ Fractions/Integers/Percent & Probability/Positive & Negative Numbers/ Introduction To Algebra)

    8. Training & Test Taking Techniques

    TRAINING

  • Training - Section Cover Sheet

  • Training Curriculum

    TEST TAKING TECHNIQUES

  • Test Taking Techniques - Section Cover Sheet

  • Sample Questions Related To Video

  • Test Taking Tips And Strategies

  • Test Taking Tips

  • How to Handle Multiple Choice Questions

  • Don't Get Jittery

    Fair Use Notice

    This page contains copyrighted material the use of which has not always been specifically authorized by the copyright owner. We are making such material available for educational purposes and to advance understanding of public policy issues. We believe this constitutes a 'fair use' of any such copyrighted material as provided for in section 107 of the US Copyright Law. In accordance with Title 17 U.S.C. Section 107, the material on this page is distributed without profit to those who have expressed a prior interest in receiving the included information for research and educational purposes.

    For more information go to: www.law.cornell.edu/uscode/17/107.shtml.

    If you wish to use copyrighted material from this page for purposes of your own that go beyond 'fair use', you must obtain permission from the copyright owner.

    2016 Administrative Community Relations Specialist Exam

    DCAS held exam number 7011 for Administrative Community Relations Specialist in November, 2016. The exam was an education and experience test and OSA offered help to candidates in filing for the exam. You can find the Notice of Exam at the link below:

    ACRS Notice of Exam

    In September of 2017, DCAS established the list for the exam. We post the list below in both score and alphabetical order:

    ACRS Exam 7011 List in Score Order

    ACRS Exam 7011 List in Alpha Order

    If you took the test and are on the list we ask that you call Sheila Gorsky at the union office. Also, please let us know if you are called to a hiring pool. We depend to a great degree on member information in keeping track of list movement.

    2015 Staff Analyst, Associate Staff Analyst and Administrative Staff Analyst Exams

    DCAS held several exams in our title series in May and June of 2015. There were open–competitive exams for Staff Analyst, Associate Staff Analyst, and Administrative Staff Analyst and promotional exams for Associate Staff Analyst and Administrative Staff Analyst.

    In addition, there were open-competitive exams for Education Analyst and Associate Education Analyst and a promotional exam for Associate Education Analyst. There was also an open–competitive exam for Education Officer.

    Notices of Exam For the 2015 Staff, Associate, and Administrative Staff Analyst exams

  • Notice of Exam - Staff Analyst

  • Notice of Exam - Education Analyst

  • Notice of Exam - Education Officer

  • Notice of Exam - Associate Staff Analyst Open Competitive

  • Notice of Exam - Associate Staff Analyst Promotional

  • Notice of Exam - Administrative Staff Analyst Open Competitive

  • Notice of Exam - Administrative Staff Analyst Promotional

    Lists For the 2015 Staff, Associate, and Administrative Staff Analyst exams

    On July 13, 2016 DCAS made public the list for the Staff Analyst Exam #5045 given on May 29 and 30th of 2015. The list contains 834 eligibles. You can download the lists we received from DCAS in alphabetical and score order at the links below.

    Open Competitive Staff Analyst List #5045 (May 2015) Score Order

    Open Competitive Staff Analyst List #5045 (May 2015) Alphabetical Order

    On July 28, 2016 DCAS made public the list for the Associate Staff Analyst Open Competitive Exam #5014 and the Associate Staff Analyst Promotional Exam #5526 given on May 29 and 30th of 2015. The Open Competitive list contains 1479 eligibles and the Promotional list contains 202 eligibles. You can download the lists as provided by the Chief at the links below.

    Open Competitive Associate Staff Analyst List #5014 (May 2015) Score Order

    Open Competitive Associate Staff Analyst List #5014 (May 2015) Alphabetical Order

    Promotional Associate Staff Analyst List #5526 (May 2015) Score Order

    As a courtesy, we are posting the lists for the Education and Associate Education Analyst exams given at the same time as the Staff and Associate Staff Analyst exams. Both titles are represented by the UFT rather than OSA.

    Open Competitive Education Analyst List Score Order

    Open Competitive Associate Education Analyst List Score Order

    As of August 17, 2016, DCAS has made public the Open Competitive Administrative Staff Analyst list for exam number 5011 given in late June 2015. We post the list below in score and alphabetical order:

    OC Administrative Staff Analyst List Exam No. 5011 Score Order

    OC Administrative Staff Analyst List Exam No. 5011 Alphabetical Order

    DCAS also released the promotional Administrative Staff Analyst list from Exam No. 5517 which is posted below in agency and score order:

    Promotional Administrative Staff Analyst List Exam No.5517 Score Order with Selective Certifications Indicated

    Promotional Administrative Staff Analyst List Exam No. 5517 Score Order with later additions but no Selective Certifications

    Some interesting statistics: 3,028 individuals took the Staff Analyst exam and 838 passed; 698 individuals took the promotional Associate Staff Analyst exam and 218 passed; 3,662 individuals took the open competitive Associate Staff Analyst exam and 1,479 passed; 5,884 individuals took the open competitive Administrative Staff Analyst exam and 3,614 passed it and, finally, 2,024 took the promotional Administrative Staff Analyst exam and 1455 passed it.

    To help decipher the selective certification codes, DCAS was kind enought to provide the information at the link below, which indicates the three letter codes for the specific selective certifications on each exam (ASA and Administrative Staff Analyst):

    Selective Certification Code Guide

    Finally, we are aware that some took the Open Competitive Administrative Manager Exam No. 5010. As a courtesy, we are posting both the OC and the promotional list from Exam No. 5516 here, although we do not represent Administrative Managers; CWA 1180 does.

    OC Administrative Manager List Exam No. 5010 Alphabetical Order

    Promotional Administrative Manager List Exam No. 5516 Agency/Score Order

    Some Tips and Rules For The Open Competitive Admin, ASA and SA Lists

    Candidates may be called to pools at multiple agencies, since these are citywide open competitive lists which will be given to every agency that has a provisional Administrative, Associate or Staff Analyst, not simply the agency you are presently serving in (assuming you are a City employee already).

    Your list number is very important. Agencies cannot simply appoint whomever they want, whenever they want. They must, by law, proceed in number order while making appointments.

    Some words about the "One-In-Three Rule." An agency does not have to appoint every successful candidate. When the agency "considers" candidates whose list numbers are #1, 2 and 3 for the first job, the agency can select the best of the "one-in-three."

    If the agency gives that first appointment to the candidate whose list number is list #1, numbers 2 and 3 are marked "CNS" or considered but not selected. If a second job is available, list #s 2, 3, and 4 must be considered. If #2 is chosen, #3 has been considered but not selected twice and #4, once.

    When a third position is offered, #3, 4 and 5 are considered, but if the job goes to candidate #4, candidate #3 has been considered but not selected three times. His or her name is removed from the list for any future consideration. The agency can (but does not have to) grant a candidate's written request for later restoration to the list. On the other hand, you remain eligible to be called from the list at all other City agencies.

    If you are presently a City employee, you need to ask your agency if they have received the certified Administrative or Associate Staff Analyst list from DCAS, if they will reach your number, and whether you will be appointed.

    If you receive a notice from another agency inviting you to a hiring pool, you need to tell your agency immediately. If they choose to, they will give you a "DP-72" form to take to the hiring pool at the other agency. The other agency will appoint you for your agency. Agencies help each other in this way all the time, but your agency must approve the appointment by providing the "DP-72" form. Give the form to the personnel at the hiring pool when you arrive. If they reach your number, they will give you papers to return to your agency.

    You can read more about DP-72 forms by downloading the memo from Michael Schady at this link:

    Appointment to a permanent civil service title via a DP 72 Form

    If you are called to a pool by your agency or another agency, never decline a job offer. Let them decline you. If you decline a job, you will be removed from the list for every agency and you will have to write to DCAS to restore you. They can only restore you to the list three times. If the agency declines you, you remain on the overall list, but will not be called by that particular agency again. You may, however, write to Human Resources at that agency and ask to be restored to the list for that particular agency.

    If you are invited and do not go to a pool or call and tell them you will not be coming, either in your agency or another agency, you will be considered an "FTR" or Failure to Report. You will be taken off the list for every agency and will be forced to write DCAS for restoration to the list – which can only be done three times.

    Sometimes, you will have no choice but to FTR at an agency, because agencies sometimes call the list on the same date and at the same time. You will be forced in those cases to choose which pool to attend. If you are appointed at the pool you do attend, you don't need to do anything. If you are declined by the agency whose pool you attended, the FTR in the other agency you did not attend will mean you are removed from the list and you will need to write to DCAS for restoration to the list.

    If you are in another higher provisional title (other than Associate Staff Analyst or Staff Analyst - depending on which list you are on), you will remain in your current position at your current salary and become a probationary Associate Staff Analyst (on leave) or probationary Staff Analyst (on leave). After your year's probation as an ASA or SA, you will become a permanent Associate Staff Analyst (on leave) or Staff Analyst (on leave). You will be, what is called "turned over."

    OSA normally seeks to monitor the "calling of the list." If you receive a notice calling you to a pool, contact OSA Executive Director Sheila Gorsky at (212) 686-1229. Occasionally, candidates know about a hiring pool before the union does.

    If you are not currently an OSA member, we look forward to welcoming you into the union. And, if you are not currently a member of OSA, please call the union office at (212) 686-1229 and let us know how to communicate with you so that we can provide assistance as the list is moved.

    Michael Schady is tracking the calling of the Administrative Staff Analyst and Associate Staff Analyst Promotional lists. You can download charts which show the progress of both lists by clicking on the links below:

    Administrative Staff Analyst Promotional List Movement By Agency

    Associate Staff Analyst Promotional List Movement By Agency

    As of October 2017, DCAS had reached numbers as high as 668 on the Staff Analyst list, 500 on the open competitive Associate Staff Analyst list and 2422 on the open competitive Administrative Staff Analyst list. Of course there are still individuals below these numbers who remain on the list.

    2014 Staff Analyst Trainee Exam

    The New York City Department of Citywide Administrative Services (DCAS) gave a Staff Analyst Trainee Exam 4060 in July 2014 over several days at its two computerized testing centers in downtown Manhattan and downtown Brooklyn. According to DCAS, approximately 6,000 individuals filed for the exam.

    DCAS established a 2,964-name list for Staff Analyst Trainee on July 22, 2015.

    You can download the complete SAT list from 2014 in score and name order below.

    2014 Staff Analyst Trainee List in Score Order

    2014 Staff Analyst Trainee List in Alphabetical Order

    As of October 2017, DCAS had reached number 1008. Of course there are still individuals below that number who remain on the list.

    If you are on the Staff Analyst Trainee list, it would benefit you to review the following information.

    Some Tips and Rules For The Staff Analyst Trainee List

    Candidates may be called to pools at multiple agencies, since this is a citywide open competitive list.

    Your list number is very important. Agencies cannot simply appoint whomever they want, whenever they want. They must, by law, proceed in number order while making appointments.

    Some words about the "One-In-Three Rule." An agency does not have to appoint every successful candidate. When the agency "considers" candidates whose list numbers are #1, 2 and 3 for the first job, the agency can select the best of the "one-in-three."

    If the agency gives that first appointment to the candidate whose list number is list #1, numbers 2 and 3 are marked "CNS" or considered but not selected. If a second job is available, list #s 2, 3, and 4 must be considered. If #2 is chosen, #3 has been considered but not selected twice and #4, once.

    When a third position is offered, #3, 4 and 5 are considered, but if the job goes to candidate #4, candidate #3 has been considered but not selected three times. His or her name is removed from the list for any future consideration. The agency can (but does not have to) grant a candidate's written request for later restoration to the list. On the other hand, you remain eligible to be called from the list at all other City agencies.

    If you are presently a City employee, you need to ask your agency if they have received the certified Associate Staff Analyst list from DCAS, if they will reach your number, and whether you will be appointed.

    If you receive a notice from another agency inviting you to a hiring pool, you need to tell your agency immediately. If they choose to, they will give you a "DP-72" form to take to the hiring pool at the other agency. The other agency will appoint you for your agency. Agencies help each other in this way all the time, but your agency must approve the appointment by providing the "DP-72" form. Give the form to the personnel at the hiring pool when you arrive. If they reach your number, they will give you papers to return to your agency.

    You can read more about DP-72 forms by downloading the memo from Michael Schady at this link:

    Appointment to a permanent civil service title via a DP 72 Form

    If you are called to a pool by your agency or another agency, never decline a job offer. Let them decline you. If you decline a job, you will be removed from the list for every agency and you will have to write to DCAS to restore you. They can only restore you to the list three times. If the agency declines you, you remain on the overall list, but will not be called by that particular agency again. You may, however, write to Human Resources at that agency and ask to be restored to the list for that particular agency.

    If you are invited and do not go to a pool or call and tell them you will not be coming, either in your agency or another agency, you will be considered an "FTR" or Failure to Report. You will be taken off the list for every agency and will be forced to write DCAS for restoration to the list – which can only be done three times.

    Sometimes, you will have no choice but to FTR at an agency, because agencies sometimes call the list on the same date and at the same time. You will be forced in those cases to choose which pool to attend. If you are appointed at the pool you do attend, you don't need to do anything. If you are declined by the agency whose pool you attended, the FTR in the other agency you did not attend will mean you are removed from the list and you will need to write to DCAS for restoration to the list.

    If you are in another higher provisional title, you will remain in your current position at your current salary and become a probationary Staff Analyst Trainee (on leave). After two years, you will become a permanent Staff Analyst (on leave). You will be, what is called "turned over."

    OSA normally seeks to monitor the "calling of the list." If you receive a notice calling you to a pool, contact OSA Executive Director Sheila Gorsky at (212) 686-1229. Occasionally, candidates know about a hiring pool before the union does.

    If you are not currently an OSA member, we look forward to welcoming you into the union. And, if you are not currently a member of OSA, please call the union office at (212) 686-1229 and let us know how to communicate with you so that we can provide assistance as the list is moved.