Civil Service Exams Open For Filing

The current list of monthly open competitive and promotional exams open for filing can be reached by clicking this link.

The complete list of exams for the entire fiscal year can be obtained at the following link:

Civil Service Exam Schedule For The Fiscal Year

2015 Staff Analyst, Associate Staff Analyst and Administrative Staff Analyst Exams

DCAS held several exams in our title series in May and June of 2015. There were open–competitive exams for Staff Analyst, Associate Staff Analyst, and Administrative Staff Analyst and promotional exams for Associate Staff Analyst and Administrative Staff Analyst.

In addition, there were open-competitive exams for Education Analyst and Associate Education Analyst and a promotional exam for Associate Education Analyst. There was also an open–competitive exam for Education Officer.

Notices of Exam For the 2015 Staff, Associate, and Administrative Staff Analyst exams

  • Notice of Exam - Staff Analyst

  • Notice of Exam - Education Analyst

  • Notice of Exam - Education Officer

  • Notice of Exam - Associate Staff Analyst Open Competitive

  • Notice of Exam - Associate Staff Analyst Promotional

  • Notice of Exam - Administrative Staff Analyst Open Competitive

  • Notice of Exam - Administrative Staff Analyst Promotional

    Lists For the 2015 Staff, Associate, and Administrative Staff Analyst exams

    On July 13, 2016 DCAS made public the list for the Staff Analyst Exam #5045 given on May 29 and 30th of 2015. The list contains 834 eligibles. You can download the lists we received from DCAS in alphabetical and score order at the links below.

    Open Competitive Staff Analyst List #5045 (May 2015) Score Order

    Open Competitive Staff Analyst List #5045 (May 2015) Alphabetical Order

    On July 28, 2016 DCAS made public the list for the Associate Staff Analyst Open Competitive Exam #5014 and the Associate Staff Analyst Promotional Exam #5526 given on May 29 and 30th of 2015. The Open Competitive list contains 1479 eligibles and the Promotional list contains 202 eligibles. You can download the lists as provided by the Chief at the links below.

    Open Competitive Associate Staff Analyst List #5014 (May 2015) Score Order

    Open Competitive Associate Staff Analyst List #5014 (May 2015) Alphabetical Order

    Promotional Associate Staff Analyst List #5526 (May 2015) Score Order

    As a courtesy, we are posting the lists for the Education and Associate Education Analyst exams given at the same time as the Staff and Associate Staff Analyst exams. Both titles are represented by the UFT rather than OSA.

    Open Competitive Education Analyst List Score Order

    Open Competitive Associate Education Analyst List Score Order

    As of August 17, 2016, DCAS has made public the Open Competitive Administrative Staff Analyst list for exam number 5011 given in late June 2015. We post the list below in score and alphabetical order:

    OC Administrative Staff Analyst List Exam No. 5011 Score Order

    OC Administrative Staff Analyst List Exam No. 5011 Alphabetical Order

    DCAS also released the promotional Administrative Staff Analyst list from Exam No. 5517 whichi posted below in agency and score order:

    Promotional Administrative Staff Analyst List Exam No.5517 Score Order with Selective Certifications Indicated

    Promotional Administrative Staff Analyst List Exam No. 5517 Score Order with later additions but no Selective Certifications

    Some interesting statistics: 3,028 individuals took the Staff Analyst exam and 838 passed; 698 individuals took the promotional Associate Staff Analyst exam and 218 passed; 3,662 individuals took the open competitive Associate Staff Analyst exam and 1,479 passed; 5,884 individuals took the open competitive Administrative Staff Analyst exam and 3,614 passed it and, finally, 2,024 took the promotional Administrative Staff Analyst exam and 1455 passed it.

    To help decipher the selective certification codes, DCAS was kind enought to provide the information at the link below, which indicates the three letter codes for the specific selective certifications on each exam (ASA and Administrative Staff Analyst):

    Selective Certification Code Guide

    Finally, we are aware that some took the Open Competitive Administrative Manager Exam No. 5010. As a courtesy, we are posting both the OC and the promotional list from Exam No. 5516 here, although we do not represent Administrative Managers; CWA 1180 does.

    OC Administrative Manager List Exam No. 5010 Alphabetical Order

    Promotional Administrative Manager List Exam No. 5516 Agency/Score Order

    Some Tips and Rules For The Open Competitive Admin, ASA and SA Lists

    Candidates may be called to pools at multiple agencies, since these are citywide open competitive lists which will be given to every agency that has a provisional Administrative, Associate or Staff Analyst, not simply the agency you are presently serving in (assuming you are a City employee already).

    Your list number is very important. Agencies cannot simply appoint whomever they want, whenever they want. They must, by law, proceed in number order while making appointments.

    Some words about the "One-In-Three Rule." An agency does not have to appoint every successful candidate. When the agency "considers" candidates whose list numbers are #1, 2 and 3 for the first job, the agency can select the best of the "one-in-three."

    If the agency gives that first appointment to the candidate whose list number is list #1, numbers 2 and 3 are marked "CNS" or considered but not selected. If a second job is available, list #s 2, 3, and 4 must be considered. If #2 is chosen, #3 has been considered but not selected twice and #4, once.

    When a third position is offered, #3, 4 and 5 are considered, but if the job goes to candidate #4, candidate #3 has been considered but not selected three times. His or her name is removed from the list for any future consideration. The agency can (but does not have to) grant a candidate's written request for later restoration to the list. On the other hand, you remain eligible to be called from the list at all other City agencies.

    If you are presently a City employee, you need to ask your agency if they have received the certified Administrative or Associate Staff Analyst list from DCAS, if they will reach your number, and whether you will be appointed.

    If you receive a notice from another agency inviting you to a hiring pool, you need to tell your agency immediately. If they choose to, they will give you a "DP-72" form to take to the hiring pool at the other agency. The other agency will appoint you for your agency. Agencies help each other in this way all the time, but your agency must approve the appointment by providing the "DP-72" form. Give the form to the personnel at the hiring pool when you arrive. If they reach your number, they will give you papers to return to your agency.

    You can read more about DP-72 forms by downloading the memo from Michael Schady at this link:

    Appointment to a permanent civil service title via a DP 72 Form

    If you are called to a pool by your agency or another agency, never decline a job offer. Let them decline you. If you decline a job, you will be removed from the list for every agency and you will have to write to DCAS to restore you. They can only restore you to the list three times. If the agency declines you, you remain on the overall list, but will not be called by that particular agency again. You may, however, write to Human Resources at that agency and ask to be restored to the list for that particular agency.

    If you are invited and do not go to a pool or call and tell them you will not be coming, either in your agency or another agency, you will be considered an "FTR" or Failure to Report. You will be taken off the list for every agency and will be forced to write DCAS for restoration to the list – which can only be done three times.

    Sometimes, you will have no choice but to FTR at an agency, because agencies sometimes call the list on the same date and at the same time. You will be forced in those cases to choose which pool to attend. If you are appointed at the pool you do attend, you don't need to do anything. If you are declined by the agency whose pool you attended, the FTR in the other agency you did not attend will mean you are removed from the list and you will need to write to DCAS for restoration to the list.

    If you are in another higher provisional title (other than Associate Staff Analyst or Staff Analyst - depending on which list you are on), you will remain in your current position at your current salary and become a probationary Associate Staff Analyst (on leave) or probationary Staff Analyst (on leave). After your year's probation as an ASA or SA, you will become a permanent Associate Staff Analyst (on leave) or Staff Analyst (on leave). You will be, what is called "turned over."

    OSA normally seeks to monitor the "calling of the list." If you receive a notice calling you to a pool, contact OSA Executive Director Sheila Gorsky at (212) 686-1229. Occasionally, candidates know about a hiring pool before the union does.

    If you are not currently an OSA member, we look forward to welcoming you into the union. And, if you are not currently a member of OSA, please call the union office at (212) 686-1229 and let us know how to communicate with you so that we can provide assistance as the list is moved.

    Michael Schady is tracking the calling of the Administrative Staff Analyst and Associate Staff Analyst Promotional lists. You can download charts which show the progress of both lists by clicking on the links below:

    Administrative Staff Analyst Promotional List Movement By Agency

    Associate Staff Analyst Promotional List Movement By Agency

    As of early May 2017, DCAS had reached numbers as high as 498 on the Staff Analyst list, 416.5 on the open competitive Associate Staff Analyst list and 2422 on the open competitive Administrative Staff Analyst list. Of course there are still individuals below these numbers who remain on the list.

    2014 Staff Analyst Trainee Exam

    The New York City Department of Citywide Administrative Services (DCAS) gave a Staff Analyst Trainee Exam 4060 in July 2014 over several days at its two computerized testing centers in downtown Manhattan and downtown Brooklyn. According to DCAS, approximately 6,000 individuals filed for the exam.

    DCAS established a 2,964-name list for Staff Analyst Trainee on July 22, 2015.

    You can download the complete SAT list from 2014 in score and name order below.

    2014 Staff Analyst Trainee List in Score Order

    2014 Staff Analyst Trainee List in Alphabetical Order

    As of May 2017, DCAS had reached number 582. Of course there are still individuals below 447 who remain on the list.

    If you are on the Staff Analyst Trainee list, it would benefit you to review the following information.

    Some Tips and Rules For The Staff Analyst Trainee List

    Candidates may be called to pools at multiple agencies, since this is a citywide open competitive list.

    Your list number is very important. Agencies cannot simply appoint whomever they want, whenever they want. They must, by law, proceed in number order while making appointments.

    Some words about the "One-In-Three Rule." An agency does not have to appoint every successful candidate. When the agency "considers" candidates whose list numbers are #1, 2 and 3 for the first job, the agency can select the best of the "one-in-three."

    If the agency gives that first appointment to the candidate whose list number is list #1, numbers 2 and 3 are marked "CNS" or considered but not selected. If a second job is available, list #s 2, 3, and 4 must be considered. If #2 is chosen, #3 has been considered but not selected twice and #4, once.

    When a third position is offered, #3, 4 and 5 are considered, but if the job goes to candidate #4, candidate #3 has been considered but not selected three times. His or her name is removed from the list for any future consideration. The agency can (but does not have to) grant a candidate's written request for later restoration to the list. On the other hand, you remain eligible to be called from the list at all other City agencies.

    If you are presently a City employee, you need to ask your agency if they have received the certified Associate Staff Analyst list from DCAS, if they will reach your number, and whether you will be appointed.

    If you receive a notice from another agency inviting you to a hiring pool, you need to tell your agency immediately. If they choose to, they will give you a "DP-72" form to take to the hiring pool at the other agency. The other agency will appoint you for your agency. Agencies help each other in this way all the time, but your agency must approve the appointment by providing the "DP-72" form. Give the form to the personnel at the hiring pool when you arrive. If they reach your number, they will give you papers to return to your agency.

    You can read more about DP-72 forms by downloading the memo from Michael Schady at this link:

    Appointment to a permanent civil service title via a DP 72 Form

    If you are called to a pool by your agency or another agency, never decline a job offer. Let them decline you. If you decline a job, you will be removed from the list for every agency and you will have to write to DCAS to restore you. They can only restore you to the list three times. If the agency declines you, you remain on the overall list, but will not be called by that particular agency again. You may, however, write to Human Resources at that agency and ask to be restored to the list for that particular agency.

    If you are invited and do not go to a pool or call and tell them you will not be coming, either in your agency or another agency, you will be considered an "FTR" or Failure to Report. You will be taken off the list for every agency and will be forced to write DCAS for restoration to the list – which can only be done three times.

    Sometimes, you will have no choice but to FTR at an agency, because agencies sometimes call the list on the same date and at the same time. You will be forced in those cases to choose which pool to attend. If you are appointed at the pool you do attend, you don't need to do anything. If you are declined by the agency whose pool you attended, the FTR in the other agency you did not attend will mean you are removed from the list and you will need to write to DCAS for restoration to the list.

    If you are in another higher provisional title, you will remain in your current position at your current salary and become a probationary Staff Analyst Trainee (on leave). After two years, you will become a permanent Staff Analyst (on leave). You will be, what is called "turned over."

    OSA normally seeks to monitor the "calling of the list." If you receive a notice calling you to a pool, contact OSA Executive Director Sheila Gorsky at (212) 686-1229. Occasionally, candidates know about a hiring pool before the union does.

    If you are not currently an OSA member, we look forward to welcoming you into the union. And, if you are not currently a member of OSA, please call the union office at (212) 686-1229 and let us know how to communicate with you so that we can provide assistance as the list is moved.